RadioPoetics.org

NOTICE OF PNB TELECONFERENCE MEETING

PNB Teleconference
Friday January 18, 2008
6 pm Pacific Time

The purpose of the meeting is to consider business related to the following:

- GM hiring process
- contracts policy
- delegate election related issues (if any)

An executive session concerning confidential personnel and legal matters before the foundation will follow the meeting.

Please note: the following policy was adopted by the PNB on 2/20/2006. It states "This policy shall remain in effect for six months at which time potential changes to the policy may be considered."

Since more than 6 months have elapsed, i do not believe the foundation has a contracts policy in force. i recommend that the board adopt the following resolution, editing out the "This policy shall remain in effect for six months at which time potential changes to the policy may be considered." statement, and also correcting the line which reads:

"The policy shall apply to contracts for which any of the following apply:"

to read:

"The policy shall apply to any of the following types of contracts:"

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Pacifica Contracts Policy (originally adopted 2/20/06, no longer in force)

"The Executive Director, CFO, or relevant executive with responsibility for the contract, will inform the PNB Coordinating Committee (for contracts concerning national units or network-wide contracts) or the LSB (for contracts concerning local stations to be signed by a local station executive) of the intent to develop, establish or enter into new contracts at least 14 days before taking action on such contracts. This notification shall be provided by E-mail.

The policy shall apply to contracts for which any of the following apply:
1) standard employment contracts
2) insurance contracts
3) contracts addressing intellectual property and/or distribution rights of programming produced by Pacifica or using Pacifica's facilities, or to be aired or distributed by Pacifica.
4) standard affiliate contracts
5) contracts with aggregate annual amounts over $30,000.

The Coordinating Committee (for contracts concerning national units or network-wide contracts) or the LSB (for contracts concerning local stations) shall have authority to request PNB review prior to execution of particular contracts if it feels that review or approval are to fulfill responsibilities defined in the bylaws necessary. The Coordinating Committee may refer appropriate contracts for review to other committees of the PNB for review. The Coordinating Committee shall include a list of all contract notifications received and referrals in its minutes.

Since the policy concerns oversight of the power of the ED and/or CFO to execute contracts, the ED and CFO shall recuse themselves from any vote, but not discussion, of the Coordinating Committee on whether to request review and approval by the PNB. The National Finance Committee shall be notified of all contracts for annual amounts over the specified dollar amounts prior to the signing of the contract.

The intent is that the policy shall apply for standard contracts when such contracts are created or altered, but such review is not required for each execution or renewal of the standard contract with each particular party.

This policy applies to review/approval processes for contracts. It is the intent of the governance committee, in collaboration with the administrative council, to develop further policies on the contracting process concerning issues such as competitive bidding, documenting needs or rationale for the contract, etc. This policy shall remain in effect for six months at which time potential changes to the policy may be considered.

The Governance Committee is working on specific policies to apply to review of union contracts."